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Up and running in 14 dayswith support all year round

We adapt to your organisation, goals, teams and communication channels.We tailor the plan to your organisation.

Plan your implementation
Launch announcement from the CEO or HR. A letter signed by the CEO shows employees the company cares.
2 weeks before
Knowledge base and communication pack. Posts, emails, posters and infographics – ready to use and tailored to you.
1 week before
Kick-off session with leaders. Live, with our experts – we show them how Mindgram can support them.
2 days before
Invitations to every employee by SMS or email. A code or email address to sign in. QR codes on the shop floor and in stores. Sign-up takes 5 minutes.
Launch day
Kick-off session for employees. Live with Mindgram experts, for every employee, plus a Q&A.
Week 2
Review with HR and next steps. Implementation data and the communication pack for the next month.
Month 1

Onboarding kit

Everything you need for a strong start

Six steps

Experience from 200 implementations, with a plan built around you

Your account manager designs the implementation with you, around how your organisation works.

Preparation

Contract platform ready in 14 days

Office: A plan with your account manager

You agree the launch date, tone and channels with your account manager: intranet, email, chat. IT gets a short settings list.

You: choose the launch date and channels

We: set up the platform and give leaders access before everyone else

Production plant: A plan built around shifts

Your account manager builds the schedule around your shifts. Accounts are created without a work email, with a code from an envelope.

You: choose the launch date and channels

We: set up the platform and give leaders access before everyone else

Retail chain: A plan timed to deliveries

We time the launch to your deliveries, so the materials travel to the stores with the stock.

You: choose the launch date and channels

We: set up the platform and give leaders access before everyone else

Before launch

−14 days before launch

Office: Announcement from the CEO or HR

An email to everyone and an intranet post: when it launches, what every employee gets, and that everything is confidential.

You: announce the launch

We: write the announcement, design posters, LinkedIn posts and copy for job ads

Production plant: Announcement at shift briefings

The plant director announces the launch at shift briefings. Posters in Polish and Ukrainian hang by the time clock and in the canteen.

You: announce the launch

We: write the announcement, design posters, LinkedIn posts and copy for job ads

Retail chain: Announcement through store managers

Managers get a message from the CEO and a poster in the next delivery, and announce the launch at the morning huddle.

You: announce the launch

We: write the announcement, design posters, LinkedIn posts and copy for job ads

−7 days before launch

Office: A knowledge base on the intranet

The FAQ, leaflets and sign-up guide go up on the intranet. Leaders set aside 10 minutes in their teams' calendars for launch day.

You: share the materials

We: prepare the full set: FAQ, leaflets, a sign-up guide and a video

Production plant: Screens on the floor, leaflets in the canteen

A silent video with a QR code plays on the shop-floor screens. Leaflets and the FAQ sit by the canteen.

You: share the materials

We: prepare the full set: FAQ, leaflets, a sign-up guide and a video

Retail chain: Leaflets in staff rooms

Leaflets and the FAQ go to the staff room. A short video tells the manager what to say to the team.

You: share the materials

We: prepare the full set: FAQ, leaflets, a sign-up guide and a video

−2 days before launch

Office: A session with leaders

Online and recorded: how to recommend the platform to the team, and how to use it themselves.

You: invite your leaders

We: run the session and refine the plan after the leaders' survey

Production plant: A session with supervisors

On site, in two slots to fit the shifts. Supervisors leave with a ready line for their briefing.

You: invite your leaders

We: run the session and refine the plan after the leaders' survey

Retail chain: A session with store managers

Short and online, between opening and delivery. Anyone who missed it gets the recording.

You: invite your leaders

We: run the session and refine the plan after the leaders' survey

Launch and the first month

Day 0 platform launch

Office: Invitations to every employee

The code arrives by email or SMS, and calendars hold 10 minutes to create an account: with a work email or through SSO.

You: announce the launch

We: track sign-ups as they happen

Production plant: SMS, envelopes and a QR code by the time clock

The code arrives by SMS or in an envelope at the briefing. Creating an account takes minutes, with no work email needed.

You: announce the launch

We: track sign-ups as they happen

Retail chain: SMS and a QR code in every store

The code arrives by SMS and hangs as a QR code in the staff room. Managers remind their teams at the morning huddle.

You: announce the launch

We: track sign-ups as they happen

Week 2 after launch

Office: A session for employees

45 minutes live with Mindgram experts. The recording is on the platform within 24 hours.

You: invite your employees

We: run and record the session

Production plant: Sessions around shifts

Several short slots in the canteen or on the screens. Anyone who missed it watches the recording on their phone.

You: invite your employees

We: run and record the session

Retail chain: A recording instead of a session

You can't close a store for an hour, so our experts record the session in short parts to watch on a phone.

You: invite your employees

We: run and record the session

Month 1 after launch

Office: A review and a plan for the quarter

With your account manager, you review the account data and the second leaders' survey. From then on, you get ready-made content every month.

You: meet your account manager

We: bring the data, insights and a plan for the quarter

Production plant: A review and a second wave on the floor

After the account data review, a second wave starts: a briefing, a poster by the time clock, envelopes for new starters.

You: meet your account manager

We: bring the data, insights and a plan for the quarter

Retail chain: A review and a second wave in stores

After the account data review, the next delivery carries the materials, and managers get a new line for the morning huddle.

You: meet your account manager

We: bring the data, insights and a plan for the quarter

Leaders

Leaders get the first invitations

Before launch

Introduction for leaders

Who it's for
Team leaders, managers, supervisors
When
Before launch, with access to the platform ahead of employees
Format
Online or on site, with a survey beforehand

Agenda

  1. How leaders influence whether their team reaches out for support
  2. How to recommend the platform without stepping into a therapist's role
  3. Their own support: coaching and crisis sessions for leaders and HR

After the session They know how to recommend the platform and where to find support themselves.

Board date

Introduction for the board

Who it's for
Board members and directors
When
Optional, at a time that suits the board
Led by
Mindgram's CEO

Agenda

  1. Why the board should talk about the platform openly
  2. Employee wellbeing in your industry and company performance
  3. How to read the reports and what to ask HR after each quarter

After the session They know what to tell their teams and how to assess the implementation after a quarter.

After the first month

Launch is the first of twelve months

  1. September

    Theme of the month: Back from holiday

    Live session: Different generations at work – how to get along?

    Meeting: Leaders and board

  2. October

    Theme of the month: Cyber­security

    Live session: Menopause, menstruation and hormones at work

  3. November

    Theme of the month: Movember

    Live session: Logic and emotions in relationships

    Insights report

  4. December

    Theme of the month: Christmas

    Live session: How to avoid debt at Christmas?

  5. January

    Theme of the month: New Year

    Live session: Biohacks and healthy micro-habits

  6. February

    Theme of the month: Valentine's Day

    Live session: Our parents' health – how to motivate them and stay sane?

    Insights report

  7. March

    Theme of the month: World Sleep Day

    Live session: Sleep and energy at work

    Meeting: Leaders and board

  8. April

    Theme of the month: Neuro­diversity

    Live session: ADHD and autism in children

  9. May

    Theme of the month: Mental health

    Live session: Stress – special forces methods

    Insights report

  10. June

    Theme of the month: Children's Day

    Live session: Spine, hips and shoulders at work

  11. July

    Theme of the month: Active holidays

    Live session: Burnt-out parents – how to find balance again?

  12. August

    Theme of the month: Cardio and strength

    Live session: Addiction – how it works

    Insights report

A dedicated account manager all year round

Matched to
Your industry and way of working
Availability
Five days a week
Runs
Communication, status updates and report reviews

Money-back guarantee

Start risk-free

If within 90 days you decide it's not right for your company, we'll refund you in full – no questions asked. The platform is ready 14 days after signing, and your account manager is with you from the first meeting.

Plan your implementation

Questions

Common questions about implementation

How long does implementation take?

14 days from signing – guaranteed. It takes a few hours of work on your side; we handle the rest: setup, communication materials, a session for leaders and the launch announcement to employees. After launch, a dedicated account manager runs ongoing communication and quarterly reporting.

What if it goes the way it did with our previous provider?

Previous providers usually stopped at the launch email. With us, you get new content every month after launch, plus a status update from your account manager, who steers the next wave of communication. If it still doesn't work – a refund within 90 days.

How much work is there on our side?

Three meetings with your account manager and a few decisions: who announces it, through which channels, and when. You send ready-made messages, put up posters and give teams time to sign up. We do the rest – setup, materials, workshops and reports.

What about employees without a work email?

They get a code: on a QR poster, in an envelope or from their manager. They sign up with a private email address, and nobody has to give an employee number.

Who can see who uses it?

Nobody at your company. You get only aggregated, anonymous reports: how many people use it and in which areas.

What if sign-ups don't take off?

Your account manager spots it in the first week and starts a second wave: different channels, "Give access" posters, an on-site session. If after 90 days you decide it's not for you, we'll refund you in full.

Book a demo

  1. See the platform from the inside A live walkthrough of every kind of support your employees would get.
  2. A quote for your company Pricing, discounts and the options that fit your company – all in the meeting.
  3. A pilot plan After the meeting, you'll get a summary and a proposal for trying Mindgram in your company.

Book a demo